Mayo Pink Ribbon respects your right to privacy. In this policy, we explain how we collect personal information about you, how we use it and how you can interact with us about it. We have done our best to keep this notice as simple as possible. If you would like further detail, please contact us at info@mayopinkribbon.ie

1. Introduction

This Privacy Policy explains how Mayo Pink Ribbon shares, uses, retains, collects and protects the personal information of the user. Personal information relates to a living individual who is, or can be, identified by that information, including data that can be combined with other information to identify an individual. This can be a very wide definition, depending on the circumstances, and can include data that relates to the identity, characteristics or behaviour of an individual or influences the way in which that individual is treated or evaluated.

2. Protecting Your Rights

We regularly address how we collect, use, share and protect your information to ensure your rights are fulfilled. For more information contact info@mayopinkribbon.ie

3. How do we collect information about you?

We collect information from you through the following processes: when you visit our website, register for our Mayo Pink Ribbon Charity Cycle, register to participate in our other fundraising events or through other offline means. As appropriate, you may be asked to provide personal details such as name, email address, postal address, or phone number.

Our websites use ‘cookie’ technology. A cookie is a little piece of text that our server places on your device when you visit any of our websites or apps. They help us make the sites work better for you.

If you prefer, you can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies via your browser settings. Like most websites, if you turn your cookies off, some of our services may not function properly.

4. How we keep your information safe?

We protect your information with security measures. We keep our computers, files and buildings secure. When you contact us to ask about your information, we may ask you to identify yourself. This is to help protect your information.

5. How long we keep your information?

We endeavour to retain your personal information only for the time period necessary for the purposes and as required by applicable laws and regulations.

6. What do we use your information for?

Any of the information we collect from you is for legitimate purposes and may be used in one of the following ways:

6.1. To fulfill online orders and to confirm transactions

Example: Online registration for our cycle event. We will use your information to complete your order, to print your event ID and to follow up, where relevant or requested, by email, phone or post.

6.2. To improve our website and provide a personalized experience for you

We continually try to improve our website based on the anonymous information and feedback we receive from you. We want your visit to our website to be a useful one, making sure you are able to find the information that you are looking for and that may be relevant to you.

6.3. To keep you informed about what we’re doing in the fight against cancer

If you have signed up for the Mayo Pink Ribbon Charity Cycle we will contact you by email with information about the event. If you have previously cycled for Mayo Pink Ribbon you will receive an email annually reminding you of our upcoming event. At any time, you can unsubscribe from receiving future emails by emailing data@mayopinkribbon.ie or clicking the unsubscribe link, which is generally located at the bottom of the email, as appropriate.

7. How do we protect your information?

We use a variety of security measures to securely process and keep your personal information safe when you interact with us both in person and through our website.

We take, and will continue to take, all reasonable steps (which includes relevant technical and organisational measures) to guarantee the safety of the data you provide to us and we will only use the data for the intended purpose.

However, the nature of the Internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the Internet will be 100% secure.

8. Do we disclose any information to outside parties?

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information.

Your information will only be shared with selected third-party service providers, contracted by Mayo Pink Ribbon, to assist with our events. Your information will not be shared with any other organisation, other than with your permission, or where required by law. We may use your information, such as personal photographs etc. to acknowledge events that you have attended or have been affiliated with. We may also use this information for promotional purposes going forward. This covers information shared using social media platforms and we will ensure the same level of protection is utilised in these instances.

In addition, we may disclose your information to public authorities with jurisdiction over the territories in which we operate to provide personal information of our users in compliance with the law or in the performance of legal procedure.

In any case of sharing your personal information with third parties, we endeavour to disclose it to such third parties only to the extent permitted by law and we require data recipients to process and protect your personal information in compliance with applicable laws and regulations. No information will be shared without your consent.

9. Your personal information rights

Mayo Pink Ribbon is committed to upholding the rights of individuals and have processes in place for providing individuals’ access to their personal information. Under Section 4 of the Data Protection Acts 1988 and 2003, data subjects have a right to obtain a copy, clearly explained, of any information relating to them that is kept on computer or in a structured manual filing system or intended for such a system by any entity or organisation. This is referred to as a subject access request (SAR). Under GDPR no fee is applied and we have up to 30 days to respond to a SAR. When the requests made are complex and of a significant number, we may extend the response time by up to two months but we will notify you within a month of receiving the request, explaining the reason for the delay.

You can make this request in writing to Mayo Pink Ribbon, c/o Dental Care Ireland, Station Road, Castlebar, Co. Mayo.

10. Protection of minors’ personal information

Anyone who is identified to be a minor under the laws of the country in which (s)he is located must obtain the consent of his or her parents or guardians before giving personal data.

11. Making a complaint

If you have a complaint about the use of your personal information, please let us know.

If you wish to make a complaint you may do so in person, by telephone, in writing and by email. Please be assured that all complaints received will be fully investigated. We ask that you supply as much information as possible to help us resolve your complaint quickly

You can also contact the Data Protection Commission in Ireland at www.dataprotection.ie.

12. Updates to this policy

We may make changes to this notice from time to time in event of process changes or improvements or in the event we change how we use your information.